Privacy Policy

Who controls your information

Hubert Rządziński Solutions, registered in Poland, is the data controller responsible for information submitted through this website. Questions about this policy can be sent through the contact form.

Information we collect

When you submit the contact form, we collect:

• Your name and email address
• Your company name, when provided
• The project information included in your message
• Basic technical data, such as your IP address, used to prevent abuse
• How you reached the site: campaign details from the link (UTM), the domain of the referring site, and the first page you visited

How we use it

We use this information only to review your inquiry, respond to you, discuss potential work, see which marketing campaigns bring inquiries, and protect the form from spam or misuse. We do not use contact-form submissions for newsletters or unrelated marketing.

Legal basis

We process your information with your consent and, when relevant, to take steps at your request before entering into a contract. We also have a legitimate interest in securing the website against abuse and measuring which campaigns bring inquiries.

Service providers and transfers

The website and contact endpoint run on Cloudflare infrastructure. Contact submissions are stored in a Cloudflare D1 database, and Cloudflare processes technical and form data on our behalf to deliver and secure the service. To notify us promptly, the name, company name (when provided), email address, message, and how you reached the site are also sent to a private chat through the Telegram Bot API. We do not send the visitor's IP address to Telegram. Cloudflare and Telegram may process data outside the European Economic Area under their applicable terms, privacy policies, and safeguards.

AI Assistant

The AI Assistant on this website answers questions about our services, pricing and contact. Its answers are generated by an AI model. Messages you type in it are sent to OpenRouter, which passes them to the model provider (currently Anthropic) to generate a reply, and they are stored with the replies, the time and a shortened one-way hash of your IP address. We use these conversations to answer them, to check and improve the quality and cost of the assistant, and to limit misuse. Please do not enter information you would not want stored. When you give the assistant your email address to send a quote request, it sends us your project description, your email address and any name or company you mentioned, handled like a contact form submission, and emails you a confirmation. Conversations are normally removed within twelve months. To keep an open conversation when you reload the page or open another one, the assistant also saves it in your browser's local storage for up to 24 hours; it is only read by the assistant, and the "Start a new chat" button removes it straight away.

AI tools (MCP)

AI tools such as ChatGPT and Claude can read this website and send us a message for you, such as a question or a quote request, through our MCP server at ndna.io/mcp. A message sent this way contains what the AI tool passes on for you: your email address, your message and any name or company you gave, together with the IP address and software name of the AI tool that sent it. It is handled like a contact form submission, as described in this policy, and you receive a confirmation email. The AI tool you use processes your conversation under its own terms and privacy policy.

Retention

Inquiries are kept only as long as needed to respond, evaluate potential work, meet legal obligations, or maintain necessary business records. Messages that do not lead to ongoing work are normally removed within twelve months.

Your rights

Depending on applicable law, you may request access, correction, deletion, restriction, portability, or object to processing. You may also withdraw consent and lodge a complaint with your local data protection authority.

Changes to this policy

This policy may be updated when the website or its data practices change. The latest version and update date will always appear on this page.